How to Set Up a Remote Working Team: The Ultimate Guide

Working remotely is an incredible way to set up a team, but it can also be difficult if you don’t know what you’re doing. This blog post will cover everything you need to know about setting up your remote working team. Making it work for everyone involved.

Remote work is the best idea for both you and your team and here’s why:

– You can hire the best talent, and it doesn’t matter where they are in the world. 

– Your team will be more productive because they’re experienced working remotely. Know precisely how to make their workspace less distracting.

– Remote work is cheaper than office space for your whole team

– you won’t be paying for electricity bills, a more extensive measure of fast internet and work equipment.

– There’s no commute time, so everybody is saving from transportation costs.

– Employees have less outdoor time, so everyone is safe from the virus while working at home.

The two most essential factors in successful remote work are: 

A robust team management process. Your company needs to be clear on the roles and responsibilities of every employee. Which will help with scheduling meetings, taking holidays off, delegating tasks and more. You’ll be wanting to set up a process on how everything and everyone will work together for maximum productivity. 

You’ll also want to set up a system that allows for feedback from employees to receive input about their performance or ask questions when something is unclear. 

You’ll need a way to communicate quickly across your entire organisation platforms without being interrupted by email notifications and other social media factors.

Slack has become popular because it offers direct messages and chat channels for teams of all sizes; plus, there’s no timezone confusion since everyone sees updates at the same time! 

The Step-By-Step on how to build a solid remote working team:

Step 1:

Hire the perfect talent for the job

  • Determine the skills you need for the job
  • Hire for attitude and train for skills
  • Reach out and interview people that are qualified in the field
  • Evaluate each candidate by their skill set, personality type, commitment level, and potential compatibility with your current team members. 
  • If someone fits the bill perfectly but lives in a different timezone. There can be an agreement made where working time is adjusted for them to work with you and your team. Working together simultaneously with the group can result in a much more productive set than working with different times, for many factors.
  • Decide the rate whether they’ll be paid per hour or a day or per project completed.

Step 2:

Define each team’s weekly & monthly goals.

  • Define what tasks each team member is responsible for and have them create a schedule. This helps to delegate responsibility and stay on top of deadlines. 
  • Put together an outline of the week’s work in advance (weekly goals). Discuss with team members, find out what they can do this week, set individual targets if necessary, make sure everyone agrees about their workload before moving on to the next step. 
  • Share these weekly outlines with your whole remote team
  • This will help you to identify any inconsistencies or gaps that may exist within your workflow. And it’ll also give employees more autonomy over how they get things done without having constant supervision from managers.
  • Create monthly goals and divide them into tangible projects based on what needs to be done.
  • Divide the projects into milestones, and set deadlines for each milestone (monthly goals). 
  • Create a schedule or calendar where you can highlight project deadlines in order to keep your remote team productive and on top of things. 
  • This will also help them stay accountable if they know that their progress is being monitored on a regular basis. 
  • Include these calendars in monthly emails so that everyone has access to it with just one click of the mouse – this helps employees who are not always online at the same time as managers or co-workers. The more transparent you can make things, the better!
  • If possible, provide live updates from all members of your team every day/week via video chat sessions and share Dropbox folders.

Step 3:

Find a good team management system.

Finding a sound team management system can make your job much easier. It will allow you to collaborate with your remote workers, manage their tasks and projects more efficiently, and keep them in the loop on what’s going on. 

There are many different systems out there that work well for other teams, but you can search and see which ones can work perfectly for both you and the team. 

Step 4:

Set up a knowledge learning time for teams

Knowledge learning time is a great way to help the team, and yourself, for that matter. It allows you to teach your remote workers more about what they do or work on, and it also helps them learn new things from other members of the team too! 

This will not only improve their skills but will allow everyone to understand the benefits of gaining knowledge to help the business grow, and in return for them to earn more experience and salary.

  • Provide tutorials on how to be more productive and others that may help each team members to boost their productivity and skills.

Step 5:

Establish work hours and set up an online calendar.

  • Set up a work hour schedule and set it to your team’s time zone. This will allow you to plan meetings, seminars, or any other events that are relevant for the whole group easily and quickly. It also helps when setting deadlines if they’re all on one calendar!
  • Set up remote work guidelines with employees, so everyone knows what is expected of them in terms of productivity levels and communication style   – Keep an eye out for distractions like social media notifications from email alerts during work time which can be distracting.

Step 6:

Determine the best communication methods for your team

This is a very important step, communication; This can be done in different ways such as Skype, Slack, E-mail or other communication tools you might prefer. 

Deciding on what type of communication methods work best for your remote working team is vital when setting up this type of business structure. Without good communication, you won’t have any real productivity going on. 

If someone does not understand what needs to happen, how do we expect them to carry out their tasks? 

Step 7:

Set up a virtual office space with tools like Basecamp, Podio, Teamwork

The virtual office space is a great way to help the team feel more connected and be able to work together in the exact location, even if they are working remotely. 

As the person running this remote team, this will allow you to have all of your information centralised to be easy for everyone on the team. From top management down through the important people who are doing the work can access or see any documents or files at any time. 

You can use tools like Basecamp, Podio or Teamwork, which offer different features but serve mainly the exact purpose of making sure that every member of our remote teams has access to everything they need no matter how far away from their current physical location. 

Test and see which tools are most fit for your team; these tools usually have a free trial, so go ahead and test them.

Step 8:

Make sure you have regular meetings

Keep in mind that you will need to have regular meetings with your remote team. 

This is where you can bring the team together, discuss updates and changes to tasks or projects as well as keep everyone up-to-date on what they are working on. 

It’s also a good time for people to get help when needed from other members of the team too! You’ll want these meetings at least every two weeks, if not more often, depending on how many employees there are and what type of work needs to be done.

We hope this helped you have a good idea of how to create and manage an effective remote working team. 

Now go ahead and search for your talent needed. You can find lots of talent here in Freelanceroz, where most freelancers are experienced with remote work. Go ahead and interview them!

Let us know if you’ve hired one or more of our freelancers to help us feature them and help entrepreneurs like you find the best talents online.

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